MARC21+Format+(including+main+and+added+entries)

**C ﻿ ataloging Policies and Pr ﻿ ocedures Manual: MARC 21 Format ** flat
 * Anytown School Library**

=**Policy** = In order to ensure compatibility between records within the Anytown School Library collection and records shared with other collections, MARC21 format will be used to develop and maintain records of all materials in the school library collection. These records will also allow for the school library collection records to be accessed and searched online through the Online Public Access Catalog.

=**Procedures** = 1. Determine the material type (different materials require different tags and subfields). 2. Locate information within the item needed to create a MARC record. (e.g. ISBN, price, title, author(s), publication information, dimensions, number of pages, etc.) 3. Use attached resources, online, and print resources to familiarize yourself with field tags and other elements of MARC records, such as indicators and subfields. 4. Familiarize yourself with the library automation system or MARC records generator that will be used to generate the records. 5. Select tags that will be used for each record, if not already done for you. 6. In order to provide more information about the field, tags will be followed by two indicators. The indicators may either be blank or may be numbered from 0-9. (Use a MARC records resource, such as //Easy MARC// to choose indicators properly) 7. Within fields, there are two-character combinations consisting of a symbol and a letter or number called subfields. The symbol will be either the delimiter symbol (‡) or the $ symbol. Enter subfields to add further information to the record as needed. 8. Some fields contain added entries that provide additional access to a bibliographic record for names and/or titles having various relationships to a work. Added entries are made for persons, corporate bodies, and meetings that have some form of responsibility for the creation of the work (Piepenburg 195). 9. Check the MARC record and make necessary changes and additions to be sure it is complete. 10. When using different automation systems, records may look slightly different, but the basic structure and format will be the same.

=**Helpful Resources/Documents **= __<span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt; text-indent: 0.5in;">Cataloging Cheat Sheets __ <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt;">

=Sample Records in Various Formats= <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt;">Communications Format <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt;"> __<span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt;">Tagged Formats __ <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt;">Book <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt;">E-book <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt; text-indent: 0.5in;">Electronic Resource (CD-ROM) <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt; text-indent: 0.5in;">Video Recording (DVD or VHS) <span style="font-family: Tahoma,Geneva,sans-serif; margin: 0in 0in 10pt; text-indent: 0.5in;">Sound Recording (Cassette or CD)

=Annotated Bibliography=


 * <span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 115%; margin: 0in 0in 10pt;">Follett Software Company. "Tag of the Month." //Tag of the Month / Follett Software Company//. Follett Software Company, 2011. Web. 21 Apr. 2011. **

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 200%;">Follett Software Company created the //Tag of the Month// website as a resource in creating MARC records. The website provides descriptions and examples of the most commonly used MARC Bibliographic and Authority tags. There are also sample MARC records for a variety of materials. The website is useful in both an educational manner and in a professional library setting.


 * <span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 115%;">Furrie, Betty, and Follett Software Company. "Understanding MARC Bibliographic: Machine-Readable Cataloging." //Understanding MARC Bibliographic: Machine-Readable Cataloging//. 8th ed. Library of Congress, 9 Nov. 2009. Web. 21 Apr. 2011. **

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 200%;">Available in both pamphlet and online form, //Understanding MARC Bibliographic// provides detailed information about MARC records, including helpful examples. Written for librarians and those studying librarianship, the website is useful in both an educational manner and in a professional library setting.


 * <span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 115%;">Intner, Sheila S, and Jean Weihs. //Beginning Cataloging//. Santa Barbara: Libraries Unlimited, 2009. Print. **

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 200%;">//Beginning Cataloging// provides an in-depth introduction into the basics of cataloging, including information on MARC records in library catalogs. Written by Sheila S. Intner and Jean Weihs, both seasoned catalogers, the book is a great guide to help new librarians learn the basic skills needed for cataloging. The book is useful in both an educational manner and in a professional library setting.


 * <span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 115%;">The Library of Congress. "MARC Standards." //Network Development and MARC Standards Office, Library of Congress//. Library of Congress, 5 Apr. 2011. Web. 21 Apr. 2011. **

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 200%;">Through this website, The Library of Congress provides examples, tutorials, and additional information about MARC records. Through the use of the website, librarians can view general or advanced information on how to create and read MARC records as well as viewing helpful examples. The website is useful in both an educational manner and in a professional library setting.


 * <span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 115%;">Online Computer Library Center, Inc. "Introduction to MARC Tagging: An OCLC tutorial." //OCLC//. OCLC, 2011. Web. 18 Apr. 2011. **

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 200%; margin: 0in 0in 0pt;">The OCLC provides this tutorial that introduces you to the basics of bibliographic records, specifically MARC format records. The tutorial provides detailed information on how to read MARC records, basic descriptive fields, and creating MARC records. In addition, the tutorial also provides a MARC glossary. The tutorial is useful in both an educational manner and in a professional library setting


 * <span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt; line-height: 115%;">Piepenburg, Scott. //Easy MARC//. 5th ed. San Jose: F& W Associates, Inc., 2007. Print. **

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt;">// Easy MARC // is a guide written for librarians who are creating catalog records used in library automation systems. The book is organized in a simple manner and is extremely easy to follow. The guide provides examples and information about assigning tags and subfields, punctuation, and other elements of MARC records. The book is helpful in both an educational manner and in a professional library setting.

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt;">**Page Created**: 30 March 2011

<span style="font-family: Tahoma,Geneva,sans-serif; font-size: 10pt;">**Page Updated**: 6 May 2011