Item+Processing

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 Ammon/Beatty_12_1_ItemProcessing_5521 Erin Ammon & Cheryl Beatty Mod 12 / Final Assignment: Policy and Procedures Manual: Item Processing April 25, 2011



= = = = = = = = = = = = = = = = = = = = = = = = =**//__Table of Contents:__//** = I. Policy Statement II. Procedures III References and Tools IV. Annotated Bibliography

= = =**//__Policy Statement:__//** = The XYZ Community School District utilizes library records obtained from the Library of Congress, Access PA, and Alliance Plus (via Follett), which are viewed as appropriate MARC records for the inclusion of the electronic online card catalog. Additionally, records downloaded from vendors when new purchases are made will be utilized. Barcode lists are provided to individual vendors in order to organize and track purchases. Records will be modified in order to reflect this school’s bar code labeling system as well as the location where such materials are found. Processing will be completed in a timely fashion.

= = =**//__Step-by-step Procedures:__//** = Note: Typically there will be materials at different stages of processing. This list of procedures will begin with the arrival of the books. ** I. Check the materials received against the invoice ** <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">A. Mark all received materials <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">B. Note any books not in the order or incorrect titles to notify vendor <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">C. Make a list of back ordered materials with the estimated arrival date <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">D. Add special notes for processing items <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">** II. Load or download library records into editing software or OPAC software ** <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">A. Copy cataloguing records must be imported <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">B. Outsourced cataloguing records may be downloaded or uploaded from cd, etc. <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">C. Records loaded to the OPAC can be labeled as “In Process” to benefit patrons <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 0.75in; text-indent: -0.5in;">**III. Edit MARC records** <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">A. Check title, ISBN, author, series title, and physical description against item <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">B. Add holdings and local information <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">a. Call number <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">b. Price <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">c. Acquisition date <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">d. Barcode [|Make Bar Code] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 2in; text-indent: -2in;"> i. Outsourced processing will provide specified barcodes within a specific range <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 2in; text-indent: -2in;"> ii. Barcodes can also be ordered for specific number ranges and applied in-house <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">C. Enhance the MARC records <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">a. Check/change subject headings <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">b. Add notes <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">c. Add genre notes <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">** IV. Physical processing of materials ** <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">A. [|Outsourced] - check for accuracy <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">a. Call number <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">b. Barcode <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">c. Reading program <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">B. In-house <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">a. Type and print call number labels and/or reading program labels <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">b. Apply call number, barcode, and/or reading program labels <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">c. [|Cover book] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">d. Insert electromagnetic [|security strips] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">e. Insert pocket and/or card as needed <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1.5in; text-indent: -0.25in;">f. Stamp book with school name <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">** V. Scan the barcode ** <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">A. Check to make sure the correct record was retrieved <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">B. Change item location from “In Process” to correct area <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">** VI. Promote new materials ** <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">A. Notify staff and students of books arrival as needed <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%; margin-left: 1in; text-indent: -0.25in;">B. Create displays, book talks, email lists, etc. [|Book Talks] [|Displays] <span class="wiki_link_ext">[|Displays (2)]

=<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">**//__References and Tools:__//** =

<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">// **Accessible sites include the following:** //
<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Library of Congress: [|**http://catalog.loc.gov**]**/**

<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Access PA: [|**http://www.accesspa.state.pa.us/**]

<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">// **Vendor Information:** //
<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">** TLS (The Library Store, Inc.): ** [|www.thelibrarystore.com] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">(800) 548 – 7204 <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">PO Box 0964 <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">112 E. South Street <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Tremont, Illinois 61568-0964 <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Online Order Form: <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%;"> Links to Processing Items: <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book pockets: [|http://www.thelibrarystore.com/category.jsp?path=-1|23268&id=98979] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book covers: [|http://www.thelibrarystore.com/category.jsp?path=-1|23268&id=83865] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Custom bar code labels: [|http://www.thelibrarystore.com/category.jsp?path=-1|85361&id=85362] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Label protectors: [|http://www.thelibrarystore.com/category.jsp?path=-1|23268&id=83632] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book tape: [|http://www.thelibrarystore.com/category.jsp?path=-1|23268|23270&id=23306] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book plates: [|http://www.thelibrarystore.com/category.jsp?path=-1|23268&id=99571] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Date due slips: [|http://www.thelibrarystore.com/category.jsp?path=-1|23268|99184&id=99158] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book marks: [|http://www.thelibrarystore.com/category.jsp?path=-1|86315&id=86316]

<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif;">** DEMCO Library & School Supplies: ** [|www.demco.com] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">(800) 356 – 1200 <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">PO Box 7488 <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Madison, Wisconsin 53707-7488 <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Catalog Quick Order: [|Catalog Quick Order] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%;"> Links to Processing Items: <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book pockets: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book covers: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Custom bar code labels: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Label protectors: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book tape: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book plates: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Date due slips: [] <span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">Book marks: []

<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%;">**BTSB Bookstore (Bound to Stay Bound)** [|BTSB Bookstore]

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=<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">**//__Annotated Bibliography:__//** =

<span style="background-color: #defdad; color: #670b67; font-family: Tahoma,Geneva,sans-serif; font-size: 110%; line-height: 150%;">